Old Republic On-line Title Search System Help

View/Retrieve Documents

The View Doc function of the Old Republic on-line title search system allows users to view and print imaged documents.

View Documents Menu

	If an entry has a document number, it may have a corresponding document image available. (Please see image availability.) If an entry does not have a document number it does not have a corresponding document image.

	You cannot view documents in more than one county at a time.

	The appearance of the View/Retrieve Documents Menu varies depending on how you arrive at it. If you arrive via the left-hand navigation, the Document List window will be blank. If you approach the menu after having selected one or more documents from search results, the document numbers will be listed in the Document List window.

Viewing/Retrieve Documents

If you know the number of the document you would like to view, you can view that document via the View/Retrieve Documents menu. Select View Docs in the left-hand navigation bar to get to the menu screen.

Select the county from the drop-down menu box.
Enter the document number in the Inst# field.
Click add. This will add the item to the Document List.

View Documents Menu Toolbar

The View Documents Menu has two menu toolbars. The first toolbar allows you to add documents and remove documents from the Document List. The second tool bar enables you to print documents and request scans, and if you came to the View Doc Menu via a name or property search, you can return to your search.


		Add and Remove Documents Toolbar
		Button	Description

		Add	The Add button enables you to add documents to the document list.
		Delete	Delete will delete a record from the document list. To delete a record, highlight the document and click delete.
		Clear	Clear will clear all the documents from the document list. To clear all the documents, click clear. If you want to change counties, you must click clear first.
		Select	All Select All will highlight all the items in your Document List.

		Unselect All	Unselect All deselects all the items that are highlighted.


		Print and Request Scans Toolbar
		Button	Description

		View Docs	View Docs allows you to view the documents you have highlighted in the Documents List.
		Print Docs	Print Docs enables you to print the documents you have highlighted in the Documents List window.
		Request Scan	If a document is not imaged you can request that it be scanned. If a document is not imaged it will say in parenthesis to the right of the document number "not imaged".
		Back to Main Menu Continue Prop. Search Continue Name Search	This button will change depending on where you accessed the View/Retrieve Documents Menu. If you access the View/Retrieve Document Menu via the main menu, a button will appear enabling you to return to the main menu. If you access the View/Retrieve Document Menu from a name or property search, the button will return to the search results screen.

Adding Documents To the View Document List

As described on the name and property search help pages, you are able to add documents to your Document List during search results and when viewing property match details.

Selecting Documents to View From Search Results

At the Search Results screen, place a checkmark in the box to the left of the entry you would like to view.
Click view docs. This will bring you to the View/Retrieve Docs Menu.

Selecting Documents to View From Property Match Detail

You can also access a specific image from the Property Match Detail.
At the Property Match Detail, click the view document button.
This will bring you to the View/Retrieve Document Menu with the document already highlighted in the Document List.

Please note that the Document List does not retain information. If you want to continue your name or property search we recommend you save or print this image unless you are certain you will be able to add it to your Document List later in your search.

Viewing Imaged Documents

The Document List window in the View/Retrieve Documents Menu will always tell you which documents are imaged.

To view the actual image, highlight the document you wish to view, and select view docs. There will be a wait as the image loads, the length of the wait is dependent on your Internet connection and web site traffic.
To view the documents continuously, without returning to the View/Retrieve Documents menu, click select all to highlight all the documents, and then click view docs.
After the image loads, you have several options, including making the image smaller or larger, changing the image type, printing, and saving the image to your hard drive or disk.

Viewing Imaged Documents Toolbar

The navigation toolbar helps you navigate and manipulate the images. These buttons are not available all of the time, only when the relevant action is warranted.



		Navigation Toolbar
		Button	Description

		Prev Doc	If you selected more than one document to view, this button will be available to assist you in returning to the previous document. When it is not available it will be appear as this text: <<
		Prev Page	If an image has more than one page, this button will help you navigate between the pages sequentially. When this button is not available it appears as this text: <
		Zoom In	Zoom In allows you to make the image larger. This button is always available.
		Go To	Enter in a page number and click go to to go to that page. This button is only available when there is more than one page in the document.
		Zoom Out	Zoom Out allows you to make the image smaller. This button is always available.
		Next Page	To go to the next sequential page, select Next Page. When this button is not available it appears as this text: >
		Next Doc	If you selected more than one document to view, this button will be available to assist you in moving to the next document. When it is not available it will be appear as this text: >>



		Imaged Documents Toolbar
		Button	Description

		Change Format	To change the format of the image to view or save it, highlight the preferred image type from the drop down menu (see Figure A) and click change format.
		Save to Disk	To save the document image to your hard drive click save to disk.
		Print	Click the print button to print the document.
		Choose More Docs	Choose More Docs allows you to return to the View/Retrieve Documents Menu and add additional documents to view.
		Back to Main Menu Continue Prop. Search Continue Name Search	This button will change according to where you last were in the web site. If you access the View/Retrieve Documents Menu via the Main Menu, a button will appear enabling you to return to the main menu. If you access the View/Retrieve Documents Menu from a name or property search, the button will return to the search results screen.

Request Scans

	The information to the right of the document number will tell you the imaging status of that document. If it is not imaged, you can request it by clicking request scan.
	Request Scans are generally available for on-line retrieval within four hours of the initial request.
	Dakota and Dane county documents are not available for Request Scan.

How to Request Scans

Highlight the document. Click request scan.
The screen will automatically refresh, informing you that the document you requested has been submitted for scanning.
In about four hours, return to the web site and, at the View Retrieve Docs Menu, add the document number and check if the image has been scanned.

Printing Documents

You can print imaged documents in either lo-res (low-resolution) or hi-res (high resolution).

Click the print button.
Choose between low resolution (Lo-res) and high resolution (Hi-res) printing. It defaults to high resolution.
Click retrieve.

Lo-Res Printing		Hi-Res Printing
An adjustable window will pop up.		An adjustable window will pop up, which contains the imaged pages of the document, and then disappear after the image has printed.
Then a window will pop up asking you to wait while the image is formatted. Press OK.		If you have never printed from the Old Republic on-line title search web site and you would like to print documents in hi-res (best quality) you will be prompted to download a utility to configure your hard-drive for hi-res printing.
After the image has been formatted and loaded, you can print from the File Menu.		If you enable high resolution printing you will be asked to download a utility to configure your computer for hi-res printing.
		If prompted run (open) the utility, rather than saving it to disk. Say "yes" to any security warnings. This will only need to be done once.

Saving Imaged Documents

The only time you are able to save a document image to your hard drive or a disk is when you are viewing the imaged document.
Click save to disk from the Imaged Documents Toolbar and follow the prompts.